7c’s of Written Communication

7 Cs off potent dialogue (with respect to scripted intercourse) scripted conversationoccupies an all weighty(p) position in the communication sphere, so written communication has to indemnify passable attention on certain(p) rules of necessity. The essentials of both written communication atomic build 18 principles of wholey, coherence and emphasis. These principles along with opposite essentials of incumbranceive communication, like linguistic communication, planning and organization key the written communication rough-and-ready. ClarityThe authorship should be crystalizely planned and denotative in a crystal clear way,and the author should entertain sure that the persuasions flow smoothly from origin to end. The depicted object essential be so overstep that even the dullest valet in the world should readily run into it. The communicator moldiness be very clear most all the aspects of the idea in his mind and about(predicate) the purpose for which it is to be communicated. Next to it, he essential be clear about the selection, suitability and purpose of the medium. The signals of the encoded core must be cautiously composed of and transmitted comfortably.Clarity of written manner of speaking is the first and foremost emphasis hotshot should seek in written material. So clarity of language is a form of courtesy. Clarity, therefore, scum bag be come throughd in theme by taking pains by paper to serve the purpose rather than to regard readers. Understanding the landing field find about clarity in the write. Dont jump about from integrity tell apart of the writing to another and then venture to the first aspect. This is confusing for you and the reader. Deal with apiece aspect separately and clearly.Clear de helping handion brings about the script alive, takes readers to where you have been and evokes atmosphere. It ignore bring flavor in the most dried and dry news story and move over the difference betw een a wrap up that satisfies and one that does not. * CompletenessIt is an essential factor for final resultive communication. A message must be organized appropriately in the smell that it must include all the important ideals and its details. The contents of the message must be checked in order to see that there is no omission of the relevant details.An partial message can do little to convey the information and to twist the pass receiver. All the aspects of the message must be grouped and brought together in logical sequence to prepare meaningful sentiment units. The communicator effort can be more than(prenominal) fruitful and effective if the receiver well reacts to the senders message. The incomplete messages whitethorn create doubts in the receivers mind. The receiver of the incomplete message feels angry, compound and irritated by it. Effective writing communication implies a condition of be complete and clear.The principles of unity or completeness entertain a t three levels one, the individual blames must be incorporated. Two, individual split ups must be unified and three the totality of the script must be unified. The first principle states that each unreserved sentence must contain a single idea clearly expressed. All sentences relating to a position matter constitute a unified individual paragraph. Each paragraph in a section forms a unit of thought. All units of thoughts structurally constitute the message of entire communication or a unified message.Each unified individual sentence conveys only one central idea. It must be direct, simple, brief, clear and vigorous. Too oft wont of buts, ands, pomposity and technical cant must be avoided. Prompt and adequate attention of the reader is the essence of purposeful communication. Completeness in writing is achieved through straight arrangement of ideas flowing into other ideas and progressing into conclusion. An incomplete writing leads to side tracking, misunderstanding, seeking clarifications and history and so ontera thus, the author must witness the receivers capabilities to understand. Coherencegluiness is equally essential for good written communication. Clear communication in simple sentences helps the reader to understand. Facts and figures must be stated plainly and in an intelligent manner. semblance and clarity are the two important aspects of coherence. Coherence means, tying together of some(prenominal) ideas, under one main head in all(prenominal) paragraph. Smooth flow, clearness and transition aspects should be given effect to and there should not be any scope for the reader to misinterpret, mis-read or mis- ecstasy the message.Coherence is given to a larger paragraph or section of a message and leads to purposeful communication where the writer is well received, read, understood and acted upon by the reader. * concisenessConciseness is an important factor in effective communication. It means saying all that necessarily to be sa id and no more. The rudderless verbiage, unnecessary details and heavy paragraphs make our communication ridiculous and ineffective. We must send packing those backchats and sentences from our message, which are not apt(predicate) to bring about results.The message, which can be expressed in fewer lyric, is more impressive and effective than the same message expressed in a number of words. The communicator must organize his message in such a way that every word in it is meaningful and of pastime to the receiver. Even a single word or a sentence, which does not stomach to accomplish the purpose of the communication, should be attentively omitted. Conciseness refers to thoughts expressed in the few words consistent with writing. It is achieved in writing in definite style and use of precise words.Unnecessary superlatives, exaggeration and indirect beginning should be avoided. Care should be interpreted to use adjectives judiciously, avoiding irrelevant details, unnecessary mirror epitome and mumbling sentences. Avoid vague faultfinding(prenominal) descriptions and be precise and clear. * CredibilityA good writing is always strong and direct and has the power and capacity to pay back a reaction or want effect. Clarity in writing brings about credibility because it ensures that others understand the message good and quickly. A clear and direct onward motion in writing makes it possible to achieve the principle of credibility in your writing.Other essentials of writing like appropriateness and completeness add to the long suit of credibility in the writing. * CorrectnessWithout correctness, readers whitethorn refuse your write up. Communication must be correct in shade and style of expression, spelling, grammar, format, contents, statistical information stress-unstressed, etc. there should not be any inaccurate statements in the message. Efforts must be made to avoid errors in spellings, punctuations, etc. the incorrect written documents lower t he readers trustingness in the writer.In the same way, the incorrect statements and other miscellaneous errors of the speaker lower the listeners office in him and it may tarnish his image and reliability too. When communication receiver finds one error he suspects that there can also be other errors in the message. Therefore, he starts searching for other mistakes automatically. The subject matter of communication must be correct or accurate. The manner in which the message is transmitted must be absolutely correct. Accuracy in writing can be achieved by careful checking and editing.Correctness demands accurate figures, because decisions may go abuse if defile figures are given. Over writings, erasures, strikeovers, wrong spellings, faulty grammar, poor sentence social structure etc may distract the readers and lead to misunderstanding. Written communication clearly means making others to understand. Therefore, it is essential that the sender should verify the correctness of t he information forrader transmitting it to the receiver. And before accepting the information for important decision-making, the receiver should clarify his doubts regarding the accuracy and correctness of the message.ContinuityAs far as possible the writer should avoid buzzword. Jargon is a language that is special to science, commerce, technology, trade and profession. In writing, the jargon should not be incorporated as this could make the writing confusing and unclear. briefness or use of fewer words brings about tenaciousness and grace in your writing. The effect of good writing depends on its style and continuity of subject gutter the conclusion. If one takes care to be precise, correct and clear in writing and if the continuity is maintained throughout writing, the desired effect from the reader is achieved.